Posts Tagged ‘leadership’

Ahead of the Curve

Thursday, July 14th, 2011

Recently there was an article about the increase in the quality of work and the amount of work a company can gain from treating its employees well and helping them take care of themselves physically.  As I read the article it reminded me of a corporate client we began working with years ago that even today remains ahead of the curve.  

This regional freight transportation resource company has a variety of people with various job descriptions working in a large area.  They perform their tasks well and stay mentally on top of their jobs throughout the day.  This is a company that does not have many employee “issues” due in part to the corporate climate established by the Human Resource department with the guidance and direction of the CEO. The main goal in this company is to provide excellent service to its customers through well trained and satisfied employees. There are many things that are done to help the company achieve this goal consistently.  There are two I found to be especially interesting.

One was the establishment of an on site full gymnasium complete with male and female work out equipment, large flat screen televisions, full A/V system, a separate room with wall to wall work out mats set aside for classes of different types and complete shower / dressing areas.  Personal trainers arrive daily to help the company employees stay on track to reach their designated goals. There is no requirement by the company for any employee to take part in these offerings, but with everything available at no cost, it is hard to pass up! 

The second thing that this company does is provide an in house certified nutritionist who plans and prepares nutritious breakfasts and hot lunches daily as well as providing dinner to take home for their family when the order is placed in advance.  Eating delicious, healthy food at less than the cost of a drive through chicken or burger and fries keeps the pounds off and the budget trimmed.  It also keeps employees alert and focused after meals instead of fighting sleep on the job while waiting for that two o’clock coffee to brew.

When an employee decides to participate in this service they take a survey and give information to the nutritionist regarding their food preferences and any dietary restrictions their physician has indicated.  The menus are prepared weekly with all of this information in mind and posted in the state of the art kitchen dining area for employees to review so they know what type of meals to look forward to each day. 

With these types of services available to their employees, this company has noticed a dramatic drop in the number of employee sick days, a reduction in overall company health care costs, and an increase in customer satisfaction and retention.  The benefits provided have certainly paid well for all involved.

Upward Delegation … Is Your Business at risk?

Wednesday, February 18th, 2009

 

Have you ever delegated a task to your assistant and, after realizing it wasn’t going to be done, assumed responsibility of it again? If so, the following story may sound familiar.  

 

Directory, Redirected

An executive had been asked by a co-worker to get a corrected list of contact information compiled for a large directory. There was a deadline, which was quickly approaching. Since the executive was involved in another, more important project, she asked her assistant to find the remaining few e-mail addresses. This request involved calling four people to confirm their new addresses.

 

Upon receiving this request, the assistant “teased” the executive about waiting so long to involve her in this job, “jokingly” indicating that she might be able to do this in her spare time, and left the office. At 4:45 PM, the assistant turned off her computer as she made one more personal phone call and was about to leave for the day. The executive asked for the corrected addresses and the assistant indicated that she had not had time to make the necessary calls. In a friendly voice, she suggested that if the executive would just stay a few minutes later than usual, that she could probably find the people herself.

 

The executive re-assumed the task.

 

Resentment Due To Perceived Lack Of Value

One question I am often asked by office assistants is, “When does my time become important?” The answer is, your time is always important, as long as you are using your time at work to help your executive accomplish work they need to accomplish in order to properly do their job.

 

What is the solution? How can I avoid this situation?

Both people were not happy with the way the process happened, and yet neither wanted to fully address the issue for fear of further damage. This is always a negative in an office setting.

 

When the center of power shifts from management to subordinate, it is not a productive situation. The manager is usually seen as weak and in a more negative light than the employee because no manager should ever “concede” to a subordinate concerning an assigned task.

 

Managers can certainly utilize productive criticism from an assistant however the manager should never allow themselves to be railroaded into taking back a task they have delegated to an assistant. As a rule, this practice greatly jeopardizes the manager’s authority in dealing with that employee in every other future office matter.

 

The best way to avoid the situation is to have a clear understanding of job responsibilities and clear communication at the beginning of the working relationship. Such incidences can be prevented through the proper exchange of information initially and by managers understanding their role in leadership.