Posts Tagged ‘less stress’

Leave a Bad Mood at Home

Wednesday, October 19th, 2011

Leave a bad mood at home. Use business time to deal with business issues not personal ones.

This is a simple thing to say and not always so simple to do. There are many variables and those may change daily depending upon the situations or extreme circumstances you may be facing in your life. But for this discussion we will focus only on the “routine” personal issues that so many people take to the office.

One issue is just being in a bad mood because of a negative comment or suggestion that someone made that is annoying to you. They didn’t like something you did or said and you let it interfere with your daily work by continuing to think about it and focus on the comment all day. It becomes a distraction and will take away from the quality of your work and increase the stress in your life.

According to Sandra Sieck RN, Director of Cardiovascular Development at Providence Hospital, “Chaos leads to stress, which takes itself out on the body.
The primary organ affected by stress is the heart.” So in order to reduce the stress on your heart, reduce the mental chaos in your life by refusing to let unnecessary comments affect your day. Take a walk during your lunch break and again when you get home. Exercise will usually help reduce the stress, and give you time to think clearly about the issue at hand without interruption.

Another issue that people take to the office is their personal relationships. Anything fitting into this category is best left at home and not discussed on the phone or otherwise at work. Remember – if you are texting and emailing during the work day regarding personal relationship issues, it is as if you are stealing time from your job.

Do not use the company computer or phone for personal communication. It’s a bad practice. Make time to handle these issues in private when on your lunch break or after hours; your co-workers will appreciate not having to listen to the details of your life that should remain private.

To change a bad mood before you arrive at the office try listening to upbeat music or audio books. Talk to a happy person while driving to work. Think of something enjoyable you will do over the coming weekend or a fun vacation you have taken in the past. Turn your thoughts to things that are positive and let go of the negative. You will be much happier, your work day will be much more enjoyable, and your co-workers will appreciate it.

“Was that a weekend?!”

Monday, August 29th, 2011

You know you have too much on your plate when Monday rolls around and you ask yourself “Was that a weekend?” Now Monday is here again and you begin your week feeling tired and stressed. Did you put too much on your plate for the previous weekend that did nothing but further stress you instead of rejuvenate you? You may have gotten a lot done physically but was it worth it?

Think about it – what did you do last weekend that really could have waited until some time in the future OR that didn’t really need to be done at all? Was it cleaning out the attic, painting the garage floor, or mopping the basement? You get the picture – was the thing that took your time and energy really what you needed to do? Was there a true purpose to the activity that you expended so much energy on? If so, GREAT! Congratulations on getting the house ready for the party, or for house guests, or to be placed on the market soon, but if not, well, you know…

Did you allow time for any personally enjoyable activities? Not just fun for others, but for you as well. I am not suggesting that you always place yourself first on the list; I’m simply suggesting that it is healthy for you to be on the “Fun Activity” list somewhere. If working in your container garden is rejuvenating then do that. If rock climbing is fun for you, then do that. It doesn’t matter what it is, just do something each weekend that relaxes you and lets the stress leave your system; so when Monday arrives you will have the energy and mental capacity to properly focus on your work.

Spend some time on you each weekend and become the person that people want to emulate and not the one they dread seeing on Monday! That’s a great individual to be.

Talking to Your Child about College Expectations

Monday, August 1st, 2011

If you’re the parent of a high school student who’s looking ahead to college, it’s important to have a grown-up conversation with your child about college expectations. A frank discussion can help everyone get on the same page. Here are some talking points.

Costs
For many families, the cost of college is the elephant in the room. You may want to start off by saying something like “we will have saved x by the time you start college, and after that, we should be able to contribute y each year.” Financial professionals typically recommend that parents avoid promising to pay 100% of college costs, in case they experience an unforeseeable financial setback.

If your child is interested in schools that have significant price differences, you may say something like “we can come up with x each year from savings and income that should cover most of State U, but if you want to attend Private U, then you’ll have to borrow the difference, which is z.” Then use an online calculator to show your child exactly what “z” will cost each month over a standard 10-year repayment term. You’re borrowing $27,000 at 6.8%? That will cost you $311 each month. The loan is $45,000 at 8.5%? That will cost you $558 each month. And so on. The idea is to take a big, abstract loan amount and translate it into a month-to-month reality.

Next, print out an amortization table showing the breakdown of principal and interest payments that will be due each year.  Review the basic deferment and forbearance rules that govern under what circumstances borrowers can temporarily postpone their federal student loan payments. Finally, make sure to put that student loan payment into a larger financial context–there will be other items competing for your child’s financial resources after college, like rent, food, utility bills, a car payment, etc. The goal is to help your child understand the long-term financial impact of choosing the more expensive college. Even then, many 16, 17, or 18 year olds may be unable to fully grasp the seriousness of such an endeavor.

Ultimately, it’s up to parents to help their child avoid going into too much debt. According to the New York Times, for the first time ever last year, student loan debt outpaced credit card debt in the United States, and this year it’s expected to surpass a trillion dollars.  Unlike most other types of debt, student loan debt generally cannot be discharged in bankruptcy, and in the case of default, the federal government can garnish your child’s wages or intercept tax refunds to recover the money.

If there’s any silver lining here, it’s that many parents believe that kids get more out of college when they are at least partly responsible for its costs, as compared to having a “blank check” mentality. Being on a financial hook, even a small one, may encourage your child to live more frugally, choose courses carefully, and hit the books sufficiently. Later, if you have the resources, you can always help your child repay his or her student loans.

Grades
Many parents consider going to college their child’s first real job. But some students don’t take academics as seriously as they should. You might say something like “we expect you to maintain a GPA of x, and if you don’t, we may have to reconsider paying the tuition bill for the following year.” Though you’ll probably want to build in some wiggle room for the adjustment period that freshmen typically require, after a certain period of time your child needs to be serious enough about academics to make the college cost burden worthwhile.

Course of study
Even if your child has no idea what career path to choose (and most high schoolers don’t), ask about your child’s likes and dislikes, strengths and interests. At a minimum, this information will help start the wheels spinning, and when coupled with new revelations and experiences later on, it can lead to potential career pathways.

Reprinted with permission from Morgan Keegan Publication “On Wealth” Financial Advice from Wealth Management Services
For more information, visit http://www.morgankeegan.com

To Relocate or Not to Relocate – the Questions are MANY(Part Two)

Wednesday, July 20th, 2011

Now that you have made the decision to think through the question of whether to relocate your office or not, there are many things to consider. Let’s use the Pro and Con columns on your page to help.  For example:

Pro Staying                          

  • Great location, Easy to find
  • Parking - Ample spaces and free
  • Building - clean, secure building and offices.
  • Nice landlord – always has a smile and returns calls promptly.
  • So much easier to stay here and not disrupt business – reduces stress!

Con Staying

  • Location - how important is this location to the actual business I perform? Do I depend on foot traffic to gain business or do people come here primarily to see me and others in my company? Do I only leave from here to go see others at their offices?
  • Parking - Outside areas are not kept neat and clean and it’s a bad first impression to the people who do come here.
  • Building - do I really need to pay this much per square foot or could I get the same or better space at a different location?
  • Landlord – nice, yes, but he is not very responsive to requests. Always has to “try to schedule someone” and it will “take time to fix it’.
  • Is the stress of HVAC, plumbing, or poor communications services worth staying?

Now that you have begun your list of pros and cons, take time to add to and revise this list.  There will be other things that will come up and they may be just as important as your initial thoughts.  Do not discount anything – add it to the list in one or the other column.

Remember to keep in mind the additional expenses of a move including little things like having new printed materials and website changes.  Will you have to have a new phone number, or decide to go wireless? All of these things are part of a business move decision making process and should be on your list of pros and cons.

When you have made your decision to move or stay it’s time to take action on either decision! If you have decided to stay, make an appointment with your landlord and take your list of pros and cons to the meeting. Go over the list and discuss the things that are the most important to you first. Those things are more likely to stick in the mind. Ask for a definitive resolution to the issues at hand and agree on a date by which these things are to be accomplished. Put the agreement in writing and set follow up dates on your calendar.

If you have decided to relocate, it is time to take different steps which we will discuss in Part 3.

Ahead of the Curve

Thursday, July 14th, 2011

Recently there was an article about the increase in the quality of work and the amount of work a company can gain from treating its employees well and helping them take care of themselves physically.  As I read the article it reminded me of a corporate client we began working with years ago that even today remains ahead of the curve.  

This regional freight transportation resource company has a variety of people with various job descriptions working in a large area.  They perform their tasks well and stay mentally on top of their jobs throughout the day.  This is a company that does not have many employee “issues” due in part to the corporate climate established by the Human Resource department with the guidance and direction of the CEO. The main goal in this company is to provide excellent service to its customers through well trained and satisfied employees. There are many things that are done to help the company achieve this goal consistently.  There are two I found to be especially interesting.

One was the establishment of an on site full gymnasium complete with male and female work out equipment, large flat screen televisions, full A/V system, a separate room with wall to wall work out mats set aside for classes of different types and complete shower / dressing areas.  Personal trainers arrive daily to help the company employees stay on track to reach their designated goals. There is no requirement by the company for any employee to take part in these offerings, but with everything available at no cost, it is hard to pass up! 

The second thing that this company does is provide an in house certified nutritionist who plans and prepares nutritious breakfasts and hot lunches daily as well as providing dinner to take home for their family when the order is placed in advance.  Eating delicious, healthy food at less than the cost of a drive through chicken or burger and fries keeps the pounds off and the budget trimmed.  It also keeps employees alert and focused after meals instead of fighting sleep on the job while waiting for that two o’clock coffee to brew.

When an employee decides to participate in this service they take a survey and give information to the nutritionist regarding their food preferences and any dietary restrictions their physician has indicated.  The menus are prepared weekly with all of this information in mind and posted in the state of the art kitchen dining area for employees to review so they know what type of meals to look forward to each day. 

With these types of services available to their employees, this company has noticed a dramatic drop in the number of employee sick days, a reduction in overall company health care costs, and an increase in customer satisfaction and retention.  The benefits provided have certainly paid well for all involved.

The Organized Life

Friday, June 5th, 2009
Stephanie Denton

Stephanie Denton

Stephanie Denton is an organizing and productivity expert who has been featured on the front pages of both The Wall Street Journal and USA Today. Her consulting and speaking clients over the past fifteen years have included individuals, small businesses and corporations such as Johnson & Johnson and Procter & Gamble.

Stephanie is a frequent contributor to national magazines and a longtime syndicated newspaper columnist. She has been interviewed hundreds of times on television and news programs around the country, including CBS This Morning, CNN, and MSNBC and by such publications as The New York Times, Business Week, Inc., Reader’s Digest, Family Circle, Real Simple, Better Homes & Gardens and Entrepreneur.

Stephanie is past president of the National Association of Professional Organizers and a recipient of its prestigious Founders Award, the industry’s highest award for career achievements and industry contributions.

We recommend this book by Professional Organizer Stephanie Denton. Please read the brief book description below. You can click on the cover photo to place your order.

The Organized Life: Secrets of an Expert Organizer By Stephanie Denton

The Organized Life

The Organized Life

“Hundreds of Proven Tips for a Less Stressful Life*A top professional organizer shares her best ideas for saving time, banishing clutter and staying organized *Gorgeous design–with beautiful full-color images and bite-sized tips this guide stands out among other organizing titles.

From overstuffed closets to towering stacks of paper, today’s busy families are hungry for information to help them win the war against clutter. This essential guide includes easy and ingenious ideas for managing every area of modern life, from photos and holidays to the garage, kitchen, home office and kids’ rooms. Packed with practical advice, this book gives readers the information they need to achieve a neat and organized home, and a happier life!”

Law Office Relocation, Part I

Friday, May 1st, 2009

Recently, I received a call to help a small law firm move its offices. They were not moving far from their current location, but as I’ve learned over the years, the distance a firm is moving is not the most important thing. The same things have to be done to insure a “less stress” relocation process whether moving next door or across town.

With the new office space drawings in hand, we met with the contractor, the office furniture representative, the computer company, the VOIP providers and others. Planning wall removal, furniture placement and outlet spacing are some of the first things to be done. This is to ensure that when the movers arrive with the furniture, the pieces not only fit where needed, but they also have phone and electrical outlets available in the correct locations.

Making selections such as flooring, paint colors and window treatments are next on the list. The selections for this law firm were made based on current furnishings as well as personal preferences. If you haven’t managed this type of commercial move before, this is a great time to get someone to help who is good with colors and textures. Sometimes that helpful person is an ASID Interior Decorator and, sometimes, it’s the guy at the paint store!

Here’s a tip - if you need to match paint color and can’t remember the number from the old paint can, take off a light switch cover and remove a small paint sample. Most good paint stores will be able to match from that sample.

Now that the initial plans have been made we will begin the demolition phase of the job soon. I will keep you posted as the project progresses.

See the pictures below of the new office space … taken after meeting with the contractor but before renovations.

"Before" Office Entrance

"Before" Office Entrance

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"Before" Reception Area

"Before" Reception Area

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"Before" Conference Room

"Before" Conference Room

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"Before" Storage Space

"Before" Storage Space